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Queen of Peace Elementary School, operated by the parish, integrates the teachings of Jesus and the CatholicChurch to help students learn to build God`s Kingdom throughout the community. Our role is to nurture

the dignity and self-esteem of each student by striving to meet their individual learning needs. As we aim for

academic excellence, Catholic values are emphasized to develop spiritual, intellectual, physical, and social

growth. Through faith- centered activities students are taught to live by our motto, “To act justly, to love tenderly,

and walk humbly with God and others." (Micah 6:8)

School Philosophy

Rich Catholic heritage and tradition are the foundation of the school’s, value-centered environment. Catechesis—teaching and learning of doctrine, the development of Christ’s message—begins within reality, is based upon human experiences, and continues toward a faith response on the part of the student. Global, national, and local issues provide avenues for the student to experience his/her place as a whole citizen.

Central to the total school program is the shared belief that “Jesus is Lord.” This belief is manifested in prayer, liturgy, and in para-liturgical and scriptural services. Daily religious instruction enables the student to grasp and retain basic doctrine, to prepare for and receive sacraments, and to prepare for an active role in the parish community.

The experiences of parents, students, teachers, and pastor, interacting in prayer, work, and fun advances that goal for which Christ lived and died, “that all may be one.”

Queen of Peace School is structured to promote the spiritual, intellectual, physical, social, and psychological growth of the student within an educational setting of large and/or small group instruction. Values are clarified within the framework of Catholic teachings. The Queen of Peace Parish has joined the school to make real Christ’s goal—to work, share, love, and witness as one.

Objectives

The Queen of Peace objectives are in accordance with the Archdiocese of Cincinnati and the Ohio State Board of Education Guidelines:

• To provide Catholic Religious Education in the best atmosphere for the students to assimilate the “fullness of truth” that will prompt them to value what they learn, and give witness in their life’s choices.

• To recognize the spiritual needs of the child and to provide every opportunity for the practice of virtue.

• To provide for the child’s spiritual growth by allowing time for participation in the liturgy and for reception of the sacraments.

• To develop a sense of respect for all authority . . . Church, civic, home, and school . . . by teaching and demanding customary marks of respect and conduct.

• To develop social awareness and the ability to live harmoniously with others by providing opportunities for group activities and group responsibilities both within and beyond the school boundaries and, if possible, aid the child in developing a clear “global vision.”

• To develop critical, creative, and logical thinking by providing challenging situations which evoke such a response.

• To develop the child’s intellectual powers by teaching proper study habits and by insisting upon the systematic performance of school assignments.

• To instruct, instill, and develop proper attitudes and habits for healthy living.

• To foster the development of any God-given talent in art, music, and literature by giving time, encouragement, and instruction in the arts.

• To foster the development of the cultural interest of the child by participating in group activities such as visiting the art museum, the ballet, the symphony, etc.

Goals

1. Provide Catholic education in an atmosphere where children can grow in their love, faith, and knowledge of Jesus Christ our Savior.

2. Provide a safe learning environment.

3. Instill self-discipline, a healthy self-image, and a sense of responsibility within each child.

4. Create a process for educating all children, maintaining high standards yet adjusting the curriculum, teaching strategies, and grading procedures to address varied learning abilities and styles so that each student may achieve success.

5. Establish an on-going process to review our implementation of the Graded Course of Study and educational methodology. Educate the whole child by providing harmonious development of the spiritual, moral, intellectual, physical, emotional, social, and artistic aspect of each. Develop policies and regulations consistent with the school philosophy.

6. Provide quality educational services to students and families served by our program

7. Manage educational services and personnel practice to ensure fiscal viability.

8. Pursue potential sources of funding and support collaborative program planning implementation.

9. Conduct supporting and sponsoring professional development growth activities and field research opportunities.

10. Inform and be responsive to various publics.

11. Develop cost-effective educational services that are responsive to the current and future social and economic trends.

12. Promote sound methods and practices based on current educational research and proven practice.

Parents are the primary teachers of their children in the ways of God and in the ways of our faith. This is modeled by work and example. We, at Queen of Peace School, share that responsibility of teaching your child/children. Therefore, it is necessary that we give each other mutual support and be consistent in our teaching by word and example. When a child receives one message at school and a conflicting one at home, he/she becomes confused. To avoid this confusion and give the best to your child/children, our expectations are:

• that you, the parents, attend Mass each week with your child/children.

• that you, the parents, participate in sacramental preparation.

• that you, the parents, by the good example that you set, provide a good Catholic Christian home.

We, at Queen of Peace Parish, are anxious to provide quality Catholic education. We have many advantages in our school:

• a qualified staff, including specialists in Physical Education, Art, Music, Computer, Speech and Language, Nurse

• comparatively low tuition

• a quiet environment

• up-to-date supplies, textbooks, and equipment

• well-equipped facilities in the classroom

A. ADMISSION OF STUDENTS AND REGISTRATION

The Queen of Peace handbook is a sincere effort to foster a better understanding of your school and its assets as well as to coordinate the cooperative efforts of all who are involved in its programs. We ask that when you receive it, you read it, and become familiar with the guidelines as outlined. When you send your child/children to Queen of Peace School you commit yourself to accepting the curriculum and discipline as provided in the regulations.

General Admission

Queen of Peace School is the parish school of Queen of Peace Catholic Church. Our goal is not only to achieve academic excellence, but also to educate all our students in the Catholic Faith. Therefore, our entire student body is expected to maintain a certain academic standard and a manner of behavior appropriate to a Catholic school.

Students of a variety of backgrounds are welcome at Queen of Peace, provided they meet the eligibility requirements for admission.

Admission shall not be based solely on scholastic ability and/or achievement. Students who seek admission to avoid desegregation will not be accepted.

1. Each student must provide evidence that he or she is capable of successfully completing the educational program offered by the school and present a record of good conduct. All new students will be accepted on a probationary basis for two quarters. During that time a serious infraction of school regulations could result in a dismissal. After the probationary period, the student may be accepted on a full student status upon review and recommendation of the principal and teachers.

2. According to Ohio Law, the parent or guardian of the pupil, at the time of his/her initial entry to Queen of Peace School, shall present to the principal or secretary any records given to him/her by the elementary school he/she most recently attended. Parent or guardian shall also present a birth certification within 24 hours of the pupil’s entry into school. A school official shall request the pupil’s official records from the elementary school he/she most recently attended. If the school the pupil claims to have most recently attended indicates it does not have records of the pupil’s attendance; or the records are not received within 14 days of the date of request; or if the pupil does not present a birth certificate or comparable certificate or certification from another state, territory, possession, or nation; the principal will notify the law enforcement agency having jurisdiction in the area where the pupil resides of this fact and of the possibility that the pupil may be a missing child.

Parish Membership Means:

The pupil per year cost of educating a student is approximately $3,800.00 per year. The parishioner tuition rate is only about one-half that amount. To maintain such a tuition rate and for the Parish to be able to pay the remaining portion we need to depend on the parishioners who enjoy this benefit to be active in other ways to support the parish and school. To be eligible for in-parish tuition, we need to require parish families with children in our school to accept and comply with the following responsibilities:

1.Each Catholic family shall register in the parish before their child/children shall be registered in the school. (This presumes that at the time of registration the children are baptized Catholics. If not, they do not qualify for the in-parish tuition rate.)

2. Each family shall regularly attend Sunday Mass at Queen of Peace Church.

3. Each family shall make regular use of the contribution envelopes according to their means.

4. Each family shall participate in parish and school functions and celebrations, such as sacramental preparation meetings, parent-teacher conferences, meet-the-teacher open house.

The family of the child must be willing to be of service to the school and parish by helping out at the weekly and annual fundraising events, such as Bingo and the parish festival, among others.

Any family having difficulty meeting any of these responsibilities should contact the Pastor or Principal to discuss their situation. Limited financial assistance is available through the Pastor and/or Principal.

Items 2 through 5 will be monitored through the use of the parish computer system and log-in sheets for the various fund-raising activities and through your presence at the school and parish functions and celebrations (see #4 above). These records will be reviewed each quarter of the academic year. Failure to comply with these items will necessarily result in the loss of the in-parish tuition rate for that school year and/or the ability to register your child for the following year.

If a family is grossly negligent in their payment of tuition or in their participation as members of the parish, and if they have neglected to discuss their situation with the principal or pastor, then they will be asked to remove their child/children from the school or face expulsion.

Non-Parishioners and/or Non-Catholics

1. After the children of the parish have been accommodated and if there is room, then any student not a member of Queen of Peace Parish may have the opportunity to enroll.

2. Once a student who is not a member of the parish has been admitted to Queen of Peace School, he/she will be considered a member of the school on an equal basis with each student who is a member of the parish, and will be given the same opportunity to enroll each successive year.

Kindergarten and First Grade Admission

The Ohio revised code (section 332-01) provides that no child may be admitted to Kindergarten or first grade of a public school unless he/she is five or six years of age on or before September 30^th of the year of admittance. Children who turn five or six between October 1 and January 1 inclusive, are considered underage candidates for Kindergarten and first grade. Upon the request of the parent/guardian, all underage candidates should be referred to the principal for an explanation of the procedures and requirements for the admission of underage children. Children, who turn five or six after January 1, will be admitted to kindergarten or first grade respectively, that school year.

Guidelines for Admission Eligibility:

Preschool: 1. Current preschool students

2. Parishioners with siblings in Queen of Peace School

3. Parishioners new to the school

4. Non-parishioners with sibling in Queen of Peace School

5. Non-parishioners new to school

(Once a child is enrolled in Kindergarten, he/she is considered eligible to be enrolled in the school through the 8^th grade, provided the academic, behavioral and participation requirements of our parish school are met.)

Kindergarten: 1. Parishioners with siblings in school at Queen of Peace

2. Parishioners from preschool

3. Parishioners that did not go to preschool here

4. Catholic non-parishioners from preschool

5. Catholic non-parishioners new to the school

6. Non-parishioners from preschool

1^st Grade: 1. Current Queen of Peace Kindergartners

2. New students with siblings in Queen of Peace

3. Parishioners new to the school

4. New Catholic non-parishioners

5. Other new non-parishioners

Grade 2 through 8: 1. Current Queen of Peace School students

2. Parishioners with siblings in Queen of Peace School

3. Parishioners new to the school

4. Catholic non-parishioners

5. Other non-parishioners

Time Line for Registration

Any request for the registration of new students in grades Preschool – Eighth is handled by the school principal. A general registration period is usually held early in the calendar year for the next school year. Under special circumstances, new students may be admitted at other times during the school year.

B. ARRIVAL AND DISMISSAL PROCEDURES

The school day begins at 8:00 am and ends at 2:40 pm. The entrance of the school is open at 7:15 am. Students may not arrive before that time. School personnel will not be responsible for supervision of students before 7:30 am or after 3:00 pm.

Arrival Procedures

Buses will release the students K-8 at the front of the school in the morning. Students who arrive by car should be dropped off at the back entrance of the school. The children will then gather in their grade level assigned area (outside in warm weather, inside the building in inclement weather). The bell will ring at 7:50 am; and students will then proceed to their classroom.

Preschool parents should park in the front lot near the Preschool building and walk their children into the classroom.

Dismissal Procedures

A. All students should have a note if they are NOT riding the bus. If they walk home or are picked up every evening ONE note for the year is sufficient. Students who ordinarily ride the bus must have a note if there is a change in the way they are going home. For the safety of your child/children it is important for Queen of Peace to know how and with whom your child/children is going home. If there are 2 or more children from the same family, one note will suffice. The office will make a copy and send it to the other teachers. If circumstances change during the school day, please call the school office. The secretary or the principal will write a note to let your child and his/her teacher know of the change.

B. Children riding the bus will be dismissed at the bell. All other children (with a note) will walk to the main lobby until all the school buses leave. If you are picking up your child after school we ask that you please wait in your car until all the buses have left. You may come into the building to get your child after the buses leave or wait for your child to come to you. Please be careful and watch for students when you leave. Please do not drive up to the front door. Your full cooperation in this matter is gratefully appreciated. We want all of our children to be SAFE. Please do not drive in the circle area in front of the building.

C. No parking in circle during school hours, as this would interfere with fire drills. Always exit following the way of the circle.

D. Parent must make a display of the last name of student and place it on the windshield in order for student to be released from the back door. Parents are expected to pick up their child immediately after the 2:40 dismissal. Late arrival will require the parent to report to the school office to pick up their child.

C. ATTENDANCE, ABSENCES, TARDINESS, EARLY DISMISSAL

School begins at 8:00 am and dismisses at 2:40 pm. For safety purposes, students not riding buses will be dismissed at 2:45 pm. Kindergarten begins at 8:00 am and dismisses at 11:30 am. A child arriving late for school must report first to the office with a note. As a precautionary measure, you must call the school (863-8705) to report an absence by 9:30 am for an absence. Please call by 1:00 pm. if a student goes home for lunch and will not be returning. This will clear the school and you of worry about an accident having befallen your child on the way to school. State law requires A WRITTEN NOTE FROM PARENTS/GUARDIANS giving the date and reasons for the absence. This should be given to the homeroom teacher when the student returns. All class work missed due to illness must be completed and turned in within a reasonable amount of time.

If a student must be excused from school during any part of the regular school sessions, a written note stating the reason is required BEFORE the requested release. Parents who wish to take their child out of school for any reason must assume all responsibility for the schoolwork missed by the child. For an unexpected early dismissal, a call to the office is sufficient. In such cases, the student will wait in the school office where the parent or other authorized person will pick them up. No student is permitted to leave the school premises without the consent of the Principal. If someone other than the parent is picking up the child, then the school Principal MUST be notified.

Any student going home after school with another student, either by car or by walking, must have a written note from parents/guardian. Those students riding a bus must have two written notes—one for the bus driver and one for the teacher.

Queen of Peace School is only responsible for children after school hours if the school requests the child’s presence and the parents are informed by the school.

When a student is absent, books and homework assignments may be sent home with another student, or may be picked up by a parent/guardian between 2:30 pm and3:30 pm in the school office. It is not possible for these assignments to be picked up any earlier in the school day. Missed class notes may be borrowed from another student and copied.

Parents are asked to try to make all appointments (e.g. medical, dental, hair) after school hours, if possible. The school is not authorized to grant permission for frequent absences. If it is necessary to take a child out of school for a medical appointment, however, a written note must be submitted and signed by the Principal. Frequent early dismissals may jeopardize attendance. If a student leaves for more than one hour he/she will be marked absent for ½ a day.

Tardiness

A child is considered tardy if he/she arrive after 8:00 am. The student must report to school office with a signed note from the parent/guardian. Three tardies (during the same quarter) will result in a detention during that quarter.

Extended Absence

If a student has an extended absence of more than three days, or a contagious illness (such as measles, mumps, chicken pox, scarlet fever, impetigo, etc.) then a note from the doctor will be required. These absences may affect the grading for that quarter and/or the year.

If a student missed more than ¼ of the school days in any report card period, the teacher may withhold grades for that quarter. The principal will evaluate the situation. A parent/teacher conference will determine the appropriate measures to take. Appropriate measures could include outside tutoring, counseling, retention or involvement of juvenile authorities.

Vacation Procedure—For the child’s sense of responsibility and academic success, do not plan vacation for times other than those already scheduled in the school calendar. Parents who do decide to vacation during the school year must complete the Vacation-Special Dismissal form prior to student’s special absence. Parents who decide to take their children out of school for any reason must assume all responsibility for all concepts learned during the absence of the child (which will be identified when the student returns). When the student returns, he/she must be prepared to make up all assignments including tests and quizzes.

D. AUXILIARY SERVICE PROGRAM

Due to the large Catholic population in Ohio, our state has been a leader in granting aid to non-public schools. Because of the efforts of many hard-working school administrators, teachers and parents, the students in non-public schools are currently receiving essential help in the following areas:

1. Psychological Services—A teacher or parent may request a psychological evaluation of a child at any time during the school year. Requests are handled on an individual student basis, through the school office. This service is offered only with parental consent. Testing is through local Public School Psychologist.

2. Speech-Language-Hearing Services—Good speech and language skills are essential to effective communication. A certified speech pathologist serves on a regular basis to work with students who have needs in the areas of speech, language or hearing. The goal of the therapy program is to correct the problem completely, or to improve it as much as possible while helping the child to adjust. The speech therapist screen children in Kindergarten, first, and third grades, any new students to the school, students who may be on a waiting list and any child referred by a teacher or parent. The therapy program is only initiated with parental consent.

3. School Nurse—A school nurse is provided daily. The scope of the duties of the nurse and of the school health program is described in the “Health Services/Medical Emergency Information” section of this handbook.

4. Remedial Math and Reading/Auxiliary Services, and Title 1 Reading—Queen of Peace participates in state and federal reading and math programs administered through the Ross School district. The program emphasis is on students in the primary and elementary levels. The teacher often screens new children in the school. A reading specialist serves on a daily basis to assist students who meet program guidelines. Students participate in the program only with parental consent. For more information about this reading program please contact the school office.

5. Auxiliary Services Clerical Support—This portion of the program provides a clerical support person to assist in office and program implementation aspects of auxiliary services to the school.

6. Textbooks/Instructional Materials—This portion of the program provides Queen of Peace with funds for student textbooks and instructional materials in approved areas and in accordance with the Archdiocesan curriculum and approved textbook list.

E. BUS TRANSPORTATION AND DISCIPLINE

Approximately 95% of students who attend Queen of Peace are eligible for bus transportation to and from school. The policy regarding the eligibility of the students for transportation by Hamilton, Ross, and Talawanda School Districts (and to any school in the district) is as follows: “Elementary students living over one mile from the school they attend must be transported. Students living within the mile may walk to an existing stop to ride, providing the bus is not over-crowded. We are consistent in this policy for public and non public students.” If parents have questions regarding the eligibility for bus transportation by the Hamilton, Ross or Talawanda District, they should contact the individual district transportation office.

Students are allowed to ride buses only from their home school district (e.g. A Hamilton student may not ride a Ross Bus). The student’s normal bus routines may only change in an EMERGENCY with written parental permission to the office, principal approval, and by giving a note with the word “emergency” to the bus driver.

Transportation

Ross, Talawanda, and Hamilton School districts provide transportation. Students should follow any and all rules established by the local district for the purposes of safety and student control while riding the bus. If a parent has a concern about the bus transportation, they should call their local school transportation department.

Bus transportation is generally available to all students from Ross, Talawanda, and Hamilton to and from Kindergarten.

The school bus driver’s main job is to focus his/her attention on driving the bus in order to transport children safely to and from school. Passengers will get on and off the bus in an orderly, safe manner without pushing, hitting or yelling at other students.

Riding the school bus to and from school is a service that greatly aids the Queen of Peace program. This service, however, requires the students to be courteous and cooperative in the interest of safety while riding the bus. The following are guidelines for safe bus riding:

1. Leave home early enough to arrive at the bus stop on time.

2. Wait for the bus in a safe place well off the roadway.

3. Enter the bus in an orderly manner and be seated.

4. Remain seated while the bus is in motion.

5. Follow the instructions of the school bus driver or bus patrol.

6. Keep aisles clear at all times.

7. Remain quiet, orderly, keep hands and feet to yourself.

8. Be courteous to the school bus driver and fellow passengers.

9. Be alert to the traffic when leaving the bus.

10. Do not eat on the bus.

Parents are urged to make their children aware of bus regulations and proper bus conduct.

Students who receive more than one bus misconduct report may be suspended from the bus for 1, 2 or 3 days, depending upon the severity of the offense. Students will still be expected to attend school.

The bus driver will file reports of misconduct with the principal. After appropriate action has been taken, this report will be forwarded to the parents and public school officials. A second written report within the same school year may result in the loss of the privilege to ride the bus for a specified length of time. In the event it is necessary to refuse a student transportation, the principal will notify the public school officials, the bus driver, and the parents of the action, together with a written resume of the misconduct. Until such time as the school authorities receive assurance from the parents of the future good conduct on the part of the student and the bus driver has been so advised, the driver shall not permit the student to board the bus.

F. CAFETERIA LUNCH/SNACK

Cafeteria Lunch Program—Lunch Period 11:30 - 12:15

Children will carry lunch from home. Milk is available (milk tickets may be purchased in the homeroom). No child will be allowed off the school grounds at any time unless (1) they are accompanied by a parent/guardian (2) they have a written note or a phone call is made to the school office. A student who goes home for lunch may bring one note at the beginning of the year that will suffice for the whole year.

Students are to have an extra napkin packed. This napkin is to be placed on the table before beginning to eat lunch and is to assist the student in leaving his/her table place in a suitable way. In the cafeteria, students are expected to remain seated while eating and to observe proper table manners and a reasonable, conversational tone. The ordinary rules of etiquette should be observed. If a student demonstrates unacceptable behavior he/she will be asked to eat alone at another table.

All food is to be eaten in the lunchroom. Prayer is said in class before lunch.

Hot Lunch

Hot lunch will start early in the school year and will be served on Tuesday and Thursdays. There will be a minimal cost for the hot lunch. Hot lunch DOES NOT include a drink. Milk may be purchased from school.

Each month you will receive a lunch envelope with a menu and ticket/s for the next month. It will come in the Monday newsletter. Please keep the menu in a handy place for easy reference. Each family must have his/her own envelope for the lunch orders.

We MUST have an accurate count of lunches. If we do not receive the lunch money for your child/children on time, your child/ children will not receive hot lunch the next month.

Snack Time

Students may bring a nutritious snack for break time (no drinks please). A snack is defined as fruit, granola bars, raisins, etc. (no junk food) and should be quick and easy to eat. Snack time is around 10:00 am each morning. The teacher may ask a student to put the snack away if the snack brought interferes with the teaching and learning process.

Kindergarten may buy milk for morning snack time.

G. COMMUNICATIONS

1. August Queen’s Messenger—Contains pertinent information concerning the beginning of school.

2. First Day Parent Packet—The family packet is given out the first day of school and contains: Parent Letter, Administration of Medicine, Sept. Calendar, Yearly Calendar, Bookstore Price List, and Staff List. Also included are the forms that need to be filled out and returned: Emergency Medical form, Student Medical Information form, Physical Educational form, Room Mothers Volunteer List & Sign-up Sheet, Internet Acceptable Use Policy User Agreement form, Household Income form, Children’s Choir, and Yearly Milk Ticket. The bingo team list will be sent out at a later date with a schedule of your turn to work.

3. Yearly Overview of Events – Monthly Calendar—A yearly calendar is given at the beginning of each year. A monthly update of events is given out the last week of the previous month, so everyone will be informed of upcoming events.

4. Principal’s Newsletter—The oldest/only child of the family will be given a “Principal’s Newsletter” in the family envelope along with other information you will need. It is important that you ask your child for the envelope because it will contain any updates and information about our schools events. Parents are to sign and return the envelope on Tuesday to be recycled. There is a $1.00 fee for replacing each envelope.

5. September – Meet-the-Teacher Meeting—This meeting, to be held the 2^nd week of school, will introduce the faculty, and provide general information (school goals, activities, etc.). This will be followed by two classroom sessions, at which time the parents will go to the child/children’s classroom to hear the teacher present the goals and procedures of the classroom for the year.

6. Parents Evening – Sacrament & Program Information–Parent’s evenings are scheduled at various times during the school year. There are usually several adult education meetings for parents of children receiving the sacraments for the first time. Other meetings are scheduled throughout the year to keep parents informed of the various programs presented to their children.

7. School Directory—A list of school families that includes phone numbers and addresses is published at the end of September each year. It will be distributed via Monday’s envelope. Participation in the school directory is voluntary.

8. Education Commission Meeting—Members of the Commission receive the agenda, reports and last meeting’s minutes one week before the meeting date. Items discussed at the meeting are those items on the agenda. The Principal prepares a comprehensive written report for each meeting.

9. Calls to Principal/Teachers—Calls concerning school policy, procedures or student progress are encouraged and welcomed by the principal and teacher. Generally the principal will deal with questions concerning school policy and procedures. The teacher will respond to questions involving student progress. The principal and teachers are always happy to speak with parents to help students have a successful school experience. If a concern requires an extended period of time, it is suggested that the school office be contacted to schedule a conference convenient for all parties involved. All contacts are welcomed and encouraged and are handled promptly. Parents should not call or phone teachers and/or principal at home, unless there is an emergency requiring IMMEDIATE attention.

10. How to Handle Concerns—To clarify methods of problem solving involving students, parents, teacher and school administration, and to encourage interest in school affairs, the quality of education and discipline at Queen of Peace, the following steps should be taken. The parent should discuss any problem or complaint involving students and teachers with the appropriate teacher. The parent should take the initiative by making an appointment with the teacher. If this discussion does not provide a satisfactory solution or plan for resolving the concern, then they should contact the school principal. Again, the parent must take the initiative in contacting the principal for an appointment. The principal will investigate the situation and objectively attempt to present a solution to the situation. Subsequent discussion steps, when needed, include the pastor.

Book/Supplies/Birthday Parties

Supplies—Students may purchase some basic supplies at school. A list of supplies and their costs will be posted in each classroom.

Birthday Parties—Student may bring in a small treat for his/her classmates and teacher on his/her birthday. It will be given out sometime during the day. Students may not distribute birthday invitations or other party invitations at school. Halloween and Christmas gatherings will be held. Valentine and Easter celebrations will include only a treat.

H. COMPUTER PROGRAM—INTERNET

Every student/staff member must sign the Archdiocese Internet Policy form.

General Information for Internet Users

The schools of the Archdiocese of Cincinnati, as well as the other diocesan schools in Ohio, have been provided with Internet activity through Data Acquisition sites located throughout the state. This project was funded by the Legislature of the State of Ohio as a valuable educational resource for the Catholic educational community.

Catholic schools are using new technologies, electronic resources, and Internet access to enhance student learning and to provide a quality educational experience for all students. Internet access in the schools is strictly limited to educational use and is teacher supervised.

In keeping with the mission of the Catholic schools to promote values for a lifetime, the schools will instruct about and guard against inappropriate, unethical, and illegal use of the Internet by the student or adult user.

In order to assure the proper use of the Internet accounts and resources, it is necessary that all users (and their parents, if the user is under 18 years of age) sign the Internet agreement before the user is allowed to access the Internet at school. The agreement is sent home in the First day package.

Account Information

Student and adult access of the Internet with either school accounts, school-sponsored accounts or adult personal accounts in the school setting is strictly limited to educational purposes. In cases where remote access using a school account or school-sponsored account is available, the access is still limited to educational use. Acceptable use may further be governed by the policies of the Data Acquisition Sites or other Internet service providers. Students (including those 18 and over) are not allowed to access personal accounts at school. School personnel (administrators, faculty and staff members) are allowed to access personal accounts at schools but are subject to the provisions of this policy. *The term adult refers to administrators, faculty and staff members, parents, volunteers, and other school-affiliated adults. It does not include students who are 18 years of age or older.

Each account user is responsible for all the information that is sent and received under his/her account. Passwords are to be guarded and not displayed or shared with others. In addition, the user must strictly adhere to the copyright laws and unethical and/or illegal activities will not be allowed. Internet accounts will be revoked for those who violate the educational intent of Internet access.

Online Conduct

The user agrees to not summit, publish, or display any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive or otherwise illegal material; nor shall the use encourage the use, sale, or distribution of controlled substances. Any use in violation of any local, state, or federal law is also prohibited and is a breach of the terms and conditions of this policy. Any commercial use if strictly forbidden.

Disciplinary Action

Disciplinary action for inappropriate use of an Internet account will result in loss of Internet privileges for a period of time as determined by the school personnel authorized to make such determinations. In certain cases, if the inappropriate use also violates other school or Archdiocesan policies, further disciplinary measures may be taken.

Agreement Form

The Internet User Agreement form governs the user’s access of the Internet resources with a school account, school-sponsored account, or adult personal account accessed with school equipment and/or on school premises. The signed form must be on file at the school before Internet access is permitted. The student signing the form indicates that he/she will abide by the rules governing Internet access as stated in the Internet Acceptable Use Policy, and will not hold the school, its personnel and/or the Archdiocese of Cincinnati or any of its personnel liable in the event of breach of this policy by the user.

Note: The Archdiocese of Cincinnati reserves the right to modify this policy as needed.

I. CURRICULUM

1. Accreditation

Queen of Peace School is accredited by the State Department of Education and is a member of the Ohio Catholic Educational Association, the National Catholic Educational Association, and the Ohio Catholic School Accreditation Association. We participated in the accreditation process in 1996–1998 and were given full accreditation.

Religious Education Program

Religious Education is seen as more than an additional subject in the school curriculum. It is viewed as a way to give the fullest meaning and greatest significance to all human knowledge and skills by emphasizing its part in God’s plan for His creation. Religious truths, values, and attitudes are the basis for everyday life and activity in the school. We strive to make all we do give honor and glory to God.

Religious instruction is provided within the classroom following the time allotments and course of study specified by the Office of Religious Education of the Archdiocese of Cincinnati. Teachers are expected to live the Christian message and help their students grow in the understanding of what it means to live a Christian life. Students are given opportunities for service within the school community, the parish and finally the larger community. Students are exposed to and have the opportunity to participate in a variety of prayer forms both within the classroom and as a school community including weekly attendance at Mass, special all-school liturgies, seasonal devotions and community prayer.

It is expected that school families will participate in the weekly parish liturgies including receiving the Holy Eucharist, as well as participating in the Sacrament of Reconciliation. When you are a member of our faith community and part of the Body of Christ, you share your personal gifts, and your presence is missed when you do not attend. Non-Catholic students are expected to attend Mass with their peers and participate in Religion classes. The faculty/staff of Queen of Peace respect the beliefs of others, and expect all students to behave respectfully and reverently during Mass and prayer. A family approach is used to prepare students for their first reception of the sacraments of Reconciliation and Holy Eucharist. Parents are responsible for the specific preparation of their children and for the decision regarding readiness of their children for the first reception of the sacraments. The school provides preparation guidelines, materials, and general preparation of the student in the classroom.

Preparation for the Sacrament of Confirmation is accomplished through the combined effort of the parents, classroom teachers, Principal, and Director of Religious Education.

The supervision and coordination of the Religious Education program are the direct responsibility of the Principal, Pastor, and the Director of Religious Education.

2. Academic Intervention

Intervention is provided as necessary and as determined by pupil needs. It is suited to the individual needs of each student. The teacher and parents will work together to identify the need for intervention.

Intervention Assistance Teams

Intervention calls for the teamwork approach. This assists the teacher with the intervention strategies needed for dealing with the learning needs of the pupils.

The intervention teams are composed of any of the following persons: the principal, the current teacher, the previous teacher or teachers, remedial reading and math teachers, the speech therapist, the volunteer tutors and sometimes even peer tutors. If additional intervention is needed, the school psychologist from Hamilton, Ross, or Talawanda school district may be available.

3. Curriculum

The subject matter and the time given to each subject is regulated by the Cincinnati Archdiocesan Education Commission and the State of Ohio, Department of Public Instruction. The curriculum of Queen of Peace follows the GRADED COURSE OF STUDY FOR ELEMENTARY SCHOOLS developed by the Archdiocesan Education Office and the State Department of Public Instruction. All textbooks are selected from a list of books recommended by the Archdiocesan School Office.

The major areas of study for all grades include the following: Religion, Language Arts, Mathematics, Science, Social Studies, Health, Art, Music, and Physical Education. A detailed description of the instruction goals per subject per grade level (K - 8) may be obtained by contacting the school office.

4. Home Study—Make-Up Work

All students will be given some homework—written and/or study. The school day does not allow sufficient time for all the practice necessary to implant the various skills the child must learn. Therefore, the work done in school is usually supplemented in the home. The approximate minimum time for home study per night is as follows:

Grade 1-2 — 30 minutes

Grade 3-4 — 45 minutes

Grade 5-6 — 60 minutes

Grade 7-8 — 90 minutes

Since all students learn at different rates, more time may be needed.

No homework will be assigned over the weekend for Grades 1-3 unless the child needs to make up some work. If your child is absent, his/her homework and classroom assignments will be written down. You may pick up the assignments and books at the school office no earlier than 2:30 or have another child bring it home. Please notify the school office as to which procedure you will follow.

5. Parent-Teacher Relationship and Conferences

Parent-Teacher Relationship

We are partners in helping your child/children to grow in Christ and become the most they can be. The teachers are more than willing to discuss your child’s progress and development or any concerns you may have. Please call the school office and the teacher will return your call to set up an appointment. When parents and teachers work together to see the WHOLE child, your child/children will grow in a more positive way. By communication through phone calls, notes, and conferences, our children will grow in a more positive way.

Productive conferences require planning; therefore, appointments must be made in advance. Unscheduled conferences will not be held.

The teacher’s home phone number will not be given out at any time through the school office. If there is any further discussion needed, the parents should feel free to contact the principal.

November - Parent/Student/Teacher Conferences

The first report cards are distributed in early November followed by parent/student/teacher conferences. A parent/student/teacher conference is a meeting between a child, parents, and teacher(s) to discuss the child’s education. It is a time to discuss any problems your child might be having, and also to learn about those areas in which your child does well. Conferences give the teacher a chance to learn about your child’s life outside of school. These conferences are most important to your child because they allow the parents and teachers to plan and work together so your child can get the most out of his/her education. Conferences enable clearer communication between teacher, student, and parents. The student is ultimately the person who is responsible for his/her academic and social behavior.

We believe it is important for the child to hear positive remarks from the teacher in the presence of the parents. It is equally important for each child to hear this evaluation of his/her strengths and weaknesses in order to improve his/her performance. The following is the procedure for the conferences. 1) Your child is expected to attend. 2) The conferences will be scheduled at 10-15 minutes intervals. 3) All conferences will be held in the classroom. 4) Only the child involved in the conference will be permitted to participate in the meeting.

Each parent will receive a conference schedule form to be filled out. A confirmation of the day and time will be sent to parent by way of the Monday envelope.

6. Promotion/Placement/Retention

Children learn and grow at their own pace. It is important that we are supportive of each child’s needs and allow each child the time to gain master of critical skills.

To be promoted to the next grade level, the student must demonstrate competency in meeting subject area objectives as stated in the Archdiocese Graded Course Study, Growing Together.

The following guidelines are considered part of the promotion decision:

a. In the Primary Grades (1-2), the promotion of students is based on the satisfactory mastery of: (1) Reading Skills appropriate to grade level (i.e., at the minimum, the completion of the first half of the reading series for the student’s grade level, and (2) Mathematics and Language Arts skills appropriate to the student’s grade level. The decision is also based on maturity factors that include social, emotional, psychological, and physical development appropriate to the student’s grade level.

b. In the Elementary Grades (3, 4, & 5), the promotion of students is based on satisfactory performance that is defined as the maintaining of at least a “D” (70 – 76) average for the school year. This determination is made on the basis of quarter grades in: 1) the subject areas of Reading and Mathematics, and 2) a minimum of two of the subject areas of Religion, Language Arts (English and Spelling), Social Studies, and Science/Health.

c. In the Middle School Grades (6, 7, & 8), the promotion of students is based on satisfactory performance, which is defined as the maintaining of at least a “D” (70 – 76) average for the school year. This determination is made on the basis of quarter grades in: 1) the subject areas of Reading and Mathematics and 2) a minimum of two of the subject areas of Religion, Language Arts (English and Spelling), Social Studies, and Science/Health.

Retention Procedure

To consider a child for retention in the same grade for the next school year, the decision is to be based on 1) a clear knowledge and understanding of the student’s abilities and achievements; 2) a professional evaluative conference that is initiated many months before a definitive decision is reached. All persons involved in this process have a sincere desire to work toward providing the best educational opportunities and placement of the student. The following series of conferences will be followed when retention is being considered:

Grades 2 through 8 Retention Policy

January— The teacher confers with the principal concerning the student.

A conference, which includes parents, teachers, and the principal, is scheduled to provide information concerning the student’s progress in school and try to help the child avoid retention. A request for an educational evaluation of the student may be made at this time.

March— A second conference is held with parents, teachers, and the principal to review and up-date the student’s progress. If insufficient progress is noted, parents must be made aware of the possibility of retention at this time.

May— A third conference is held with parents, teachers, and the principal to share a final decision concerning the student’s placement for the following school year.

Kindergarten and 1st Grade Retention Policy

March— The teacher confers with the principal concerning the student. A conference, which includes parents, teacher, and the principal, is scheduled to provide information concerning the student’s progress in school and try to help the child avoid retention.

April— A second conference is held with parents, teacher, and the principal to review and update the student’s progress. If insufficient progress is noted, parents must be made aware of the possibility of retention at this time.

May— A third conference is held with the parents, teacher, and the principal to share a final decision concerning the student’s placement for the following school year.

7. Religious Education

Sacraments and Liturgy – Liturgical Service – Religious Education

Religious Education Classes are taught everyday in each grade (Grades K - 4: 30 minutes) (Grades 5 - 8: 45 minutes). All subjects are taught in light of the “Gospel messages” and Catholic Christian doctrine. The whole school environment reflects “Jesus” in all of our activities. Each classroom has a special place for the Word of God, The Bible, along with liturgical banners that reflect the Church season.

Morning Prayer—Our day begins with a Morning Offering Prayer. We offer our day, all our work and play to Our Lord. We also pray for any special intentions we receive from the parish hotline, students, and staff.

Masses—Grades 1 through 4 (Thursday) Grades 5 through 8 (Friday) at 8:00 am. Each child will attend the Liturgy of the Mass weekly. All-school Masses will be held on opening day and closing day of the school year, the first Friday of each month, Holy Days, and special occasions.

Grade 2— Sacrament of Reconciliation - each Fall

Sacrament of Eucharist - each Spring

Grades 7-8—Sacrament of Confirmation - every other year

Grades 2-8—Sacrament of Reconciliation - each class takes a turn, approximately two times a year

Any student who enters Queen of Peace and has not received a particular Sacrament will be given individual instructions with the Pastor. Parents are expected to attend all meetings pertaining to preparation for the sacraments.

Special Prayer Services will be held in the classrooms and in Church.

Prayer Hotline—Prayer requests can be called in to the school office or sent to the office by note.

8. Student Evaluation Procedure

Report Card/Grading

Report Cards—Reports or report cards will be distributed to the students one week after the end of each quarter. Interim reports will be distributed to every student midway through the 1^st & 3^rd Quarter. Interims for 2^nd & 4^th quarter will be mailed only to the parents of students who are doing unsatisfactory work.

Grading Procedures for Grades Kindergarten Through 3—Ungraded report cards

S+ = Strong progress S = Satisfactory

N = Needs time/experience/improvement U = Unsatisfactory

* = Ability adjusted curriculum

Subheadings: + = Area of strength 3 = Area needs growth

I = Improving No mark = Satisfactory

Kindergarten students do not receive report cards for the 1^st quarter.

Grading Procedures for Grades 4 through 8

A+ = 100-99-98 B+ = 92-91-90 C+ = 84-83-82 D+ = 76-75

A = 97-96-95 B = 89-88-87 C = 81-80-79 D = 74 -73-72

A- = 94-93 B- = 86-85 C- = 78-77 D- = 71-70

F = 69 and below

* = Ability adjusted curriculum

Subheadings: + = Area of strength 3 = Area needs growth

I = Improving No mark = Satisfactory

Honors—There will be first and second honors. Grades 4-5-6-7-8 only.

First Honors—A in major subjects and no grade lower than a C in minor subjects.

Second Honors—B in major subjects and no grade lower than a C in minor subjects.

Major Subject Areas include: Reading, Language Arts, Religion, Math, Science, Social Studies

A check mark in any area of social development, work habits, or conduct will keep the student off the honor roll.

J. CONFIDENTIALITY OF SCHOOL RECORDS

Parents and students, who are over 18 years of age, have the right to access their records. Records include academic transcripts and testing, health records, and emergency forms. Prior to releasing these records, the parents or students (if over 18 years of age) must sign a form.

K. DECREE ON CHILD PROTECTION

The following Decree on Child Protection is the pol